Committees

Purpose
The Audit Committee selects and recommends an independent certified public accounting firm to perform the annual audit of Student Union, Inc. financial statements. The committee meets annually with auditors and management to review draft audited financial statements, executive summaries, and management performance, and reports findings to the Board of Directors.

Membership
The committee may include non-SUBOD members but cannot include staff (including the Executive Director, Associate Director of Administrative Services, or Accounting Manager). It must remain separate from the Finance Committee.

• At least 1 student from SUBOD (voting)
• At least 2 additional SUBOD members (voting)
• Executive Director (non-voting)
• Associate Director, Administrative Services (non-voting)
• SUBOD Chair (non-voting)

Finance Committee members may serve, but must make up less than half of the committee, and the Audit Chair cannot be a Finance Committee member. Non-SUBOD members must be Board-approved.

Committee Chair
Appointed by the Board Chair and approved by the Board. The Chair reports findings, presides over meetings, and ensures agendas and meeting logistics comply with open meeting laws. In their absence, a designated voting member presides.

Term of Office
Voting members serve one-year terms beginning July 1 and may be reappointed.

Purpose
Recommends policies and procedures to the Board regarding the use of Student Union facilities.

Membership

• At least 1 student from SUBOD (voting)
• At least 1 faculty/staff SUBOD member (voting)
• Executive Director (non-voting)
• Relevant full-time facilities staff (non-voting)

All additional members require Board approval.

Committee Chair
Elected by the committee and approved by the Board. The Chair reports recommendations, presides over meetings, and ensures agendas and meetings comply with open meeting laws. A voting member presides if the Chair is absent.

Term of Office
One-year terms beginning July 1 or the first Fall meeting. Members may continue for additional terms.

Duties

1. Support excellence in facilities, programs, and services
2. Evaluate and provide feedback on proposed changes with fiscal responsibility in mind
3. Develop forward-thinking programs, services, and facilities
   Meetings
4. Held monthly or as needed, with at least one voting and one non-voting member present and an agenda item.

Purpose
Recommends policies and procedures addressing Student Union, Inc. employee concerns.

Membership

• 2 student Board members (voting)
• 2 non-student Board members (voting)
• HR representative (non-voting)
• 1 full-time staff member (non-voting)
• 1 student supervisor (non-voting)
• Executive Director (non-voting)

All members are approved by majority vote of SUBOD.

Committee Chair
Appointed by the Board Chair and confirmed by SUBOD. The Chair reports findings, presides over meetings, and ensures agendas are created and posted at least one week in advance. A voting member may preside in their absence if quorum is met.

Term of Office
All members serve one-year terms beginning July 1.

Duties

1. Address employee concerns and recommend solutions
   Maintain and update the Personnel Manual
2. Promote employee-focused decision-making
3. Conduct the Executive Director’s annual review (in closed session; non-voting members excluded)
4. Review student Board appointees (AS President must abstain if serving on the committee)

Purpose
Reviews and recommends policies related to financial stability, including quarterly financials, investments, risk management, the annual budget, and audit.

Membership

• At least 1 student from SUBOD (voting)
• At least 1 additional SUBOD member (voting)
• Executive Director (non-voting)
• Relevant full-time staff (non-voting)
• Additional members require Board approval.

Committee Chair
Elected by the committee and approved by the Board. The Chair reports findings, presides over meetings, and ensures agendas and meetings comply with open meeting laws. A voting member may preside if the Chair is absent.

Term of Office
One-year terms beginning July 1 or the first Fall meeting. Members may continue for additional terms.

Duties

1. Ensure financial stability aligned with organizational and university goals
2. Recommend financial, budget, investment, and safety policy changes
3. Review and recommend the annual budget
4. Present annual audit results
5. Approve unbudgeted expenditures from Local Reserves

Meetings
Held monthly or as needed, with at least one voting and one non-voting member present and an agenda item.