Schedule Build

Departments should reference the below resources by class session type to determine the timeline and necessary tasks to build class schedules. Communications are shared at the start of the scheduling of a session term and are updated on these pages throughout the scheduling cycle. The Academic Scheduling Users Group (ASUG) representatives from each college should serve as the primary resource for college specific procedures and training support.

Term Production Packets

At the beginning of each semester, the upcoming term's production packet, is posted, which includes detailed guidelines and calendars. Schedulers will be notified through the ABSO Blog when the packets are available. The production packets detail necessary department scheduler actions to successfully schedule for next term. 

• Regular Session Resources
• Intersession Resources
• Special Session Resources

Department Schedulers are encouraged to review our FAQs and the content on this website and in the Class Schedule Hub before scheduling classes. All SJSU users have access to submit Academic Scheduling OnBase or DocuSign forms. 

Classroom Allocations

As part of production packets, colleges receive an allocation of University Lecture Rooms (ULRs) [pdf] that they assign during the Regular Session class schedule build. Before the Special Session and Intersession class schedule publication, if lecture rooms need to be assigned to classes, the AS&SM staff will assign them before publication of the class schedules.

MySJSU Access

Department schedulers will need to work with their College Scheduler Coordinators for training and access to MySJSU (PeopleSoft) tables. The Department Schedulers and leadership can access class data by running a process in MySJSU called the Department Schedule Extract. Review resources to get you started with Academic Scheduling.

MySJSU Data

Regular Session and Winter Intersession schedule of classes is created by the roll of the active classes from the previous like-term data (e.g. Fall 2024 is "rolled" to create Fall 2025). During Round 1 and 1.5 for Regular Session, department schedulers edit data based on department needs and must delete unneeded sections. For Winter Intersession, AS&SM staff will receive requests to add sections and will adjust all rolled sections status from "Tentative" to "Active" when processing requests. 

Special Session and Summer Intersession are created by data entry by AS&SM staff during the class schedule production process after appropriate forms are submitted to AS&SM with department chair and college dean (or designee) approval.