Forms

You can refer to this page for all Graduate forms and instructions on how to submit your documents. Links to other SJSU offices and their forms are also available here. For the fastest processing time, follow the steps outlined on your form and attach all supporting information adequately.

Note: The minimum processing time is two days for all forms submitted.

Forms Available on EE Department Website

You may fill out or download the following documents directly from our site. Please follow the submission instructions carefully to minimize the processing time of your form. Visit our Guides and Tutorials page if you need help finding supporting documents or Access Codes for your DocuSign forms.

• Change of Classification in Graduate Program

  • Submission Instructions

    1. Click on "Change of Classification in Graduate Program" to open the form
    2. On the form, enter Dr. Hiu-Yung Wong  and her email address hiuyung.wong@sjsu.edu as the advisor/committee name and email address
    3. Attached unofficial transcript and admission acceptance letter with the form and submit
• Application for Curricular Practical Training (CPT) & Enrollment in EE 298i

  • Find the Form

    CPT Request eForm on iSpartan

    Submission Instructions

    CPT information is on the ISSS website. Submit your application through iSpartan.

    In the iSpartan eForm, enter Dr. Thuy T. Le as the Department Advisor and electrical-engineering-group@sjsu.edu as the email address to route the request for processing.

    Once your CPT is approved, you will receive a permission number via the additional note section of the CPT application. Use this permission number to add yourself to the one-unit EE298i class. Note that the units earned in Internship classes do not count toward the units or courses required to earn your degree.

    If your advisor notifies you via email of missing information or errors, you must cancel your CPT application, correct the application and resubmit the application on iSpartan again.

    If you are enrolling in EE 298i after the add deadline, use the Late Add petition form and registrar's office will add your internship course once approved. Your advisor will notify you of the need for a late add form in the "Additional Note" section as well.

    If you do not receive approval after 1 (one) week from the submission date, Please contact Ms. Marta Ramirez-Rodenas at marta.ramirez-rodenas@sjsu.edu or meet her at the drop-in hours. For other questions about CPT, please contact ISSS.

    Supporting Documents

    1. Official Internship job offer letter
    2. Copy of unofficial transcripts
    3. Current Enrollment printout
    4. For undergraduate students: MyProgress Report

    Please submit all the supporting documents as PDFs.

• Application to Reduce Course Load

  • Find the Form

    Application to Reduce Course Load from ISSS website

     Have Dr. Hiu-Yung Wong at hiuyung.wong@sjsu.edu as advisor for approval.

    Supporting Documents

    1. Unofficial Transcript
    2. Current Enrollment
• Petition for Advancement to Candidacy

  • Find the Form

    ​Petition for Advancement to Candidacy [pdf]

    Submission Instructions

    Download and fill out the petition. Find the Candidacy Form Instructions [pdf].

    Email the petition together with an unofficial transcript and current course schedule to Dr. Hiu-Yung Wong at hiuyung.wong@sjsu.edu.

    Supporting Documents

    1. Unofficial Transcript
    2. Current Enrollment
    3. If you have courses transferred and/or GWAR waiver, also include copy of approved "Course Validation" and/or GWAR waiver forms
• Post-OPT

  • Find the Form

    Post-OPT Application Form from ISSS website

    In the iSpartan eForm, enter Dr. Hiu-Yung Wong as the graduate advisor and hiuyung.wong@sjsu.edu as the email address to route the request for department approval.

    Supporting Documents

    1. Unofficial Transcript
    2. Current Enrollment
    3. Copy of your Approved Graduate Petition for Advancement to Graduate Candidacy
    4. Course History
• Pre-OPT

  • Find the Form

    Pre-OPT Application Form from ISSS website

    In the iSpartan eForm, enter Dr. Hiu-Yung Wong as the graduate advisor and hiuyung.wong@sjsu.edu as the email address to route the request for department approval.

    Supporting Documents

    1. Unofficial Transcript
    2. Current Enrollment
    3. Copy of your Approved Graduate Petition for Advancement to Graduate Candidacy
    4. Course History
• Skill Verification Letter

  • Find the Form

    Skill Verification Letter [docx]

    Submission Instructions

    If your employer requires a letter from the department to verify the classes taken and skills learned during master’s work for immigration processes, please follow the information below:

    To receive a letter from the department citing the skills acquired during your master’s degree work in EE and signed by a department official on department letterhead, we ask that you craft the letter yourself using our template.

    We have included some sample skills in this template; please customize your letter to fit your classes and skills. Once completed, email the letter along with your unofficial transcripts showing receipt of your degree to Dr. Hiu-Yung Wong at hiuyung.wong@sjsu.edu.

    We will only provide one letter to each student. Please do not ask for a letter unless your employer requires it.

    Supporting Documents

    Unofficial Transcripts

External Forms

Other GAPE Forms

The items listed below are some of the documents available in the GAPE Office's Forms page.

• Graduate Reinstatement Petition: Contact Prof. Thuy T. Le (thuy.le@sjsu.edu) for the process.
• Graduation Application 
• Request for Core Course Substitution: Fill out the form from GAPE website, Prof. Hiu-Yung Wong (hiuyung.wong@sjsu.edu) is the advisor for approval.
• Request for Elective Course Substitution: Fill out the form from GAPE website, Prof. Hiu-Yung Wong (hiuyung.wong@sjsu.edu) is the advisor for approval. 
• Request for Validation of Transfer Credit: On the form, enter Dr. Birsen Sirkeci and her email address birsen.sirkeci@sjsu.edu as the advisor/program coordinator name and email address.
• Request for Course Revalidation: On the form, enter Dr. Birsen Sirkeci and her email address birsen.sirkeci@sjsu.edu as the advisor/program coordinator name and email address.
• Graduation Date Change Request
• Graduate Petition for Excess Units

The Graduation Application Checklist can be found below:

• Graduation Guide on the GAPE Website

Office of the Registrar

The items listed below are some of the documents available in the Office of the Registrar’s Forms page.

• Late Add form
• Retroactive Requests form
• Retroactive Requests guide

Other ISSS Forms

The items listed below are some of the documents available in the ISSS Office.

• Concurrent Enrollment Request form
• Form I-20 Request