Asset Services FAQ

• How do I know if our newly purchased department property is an asset? 

  • An asset is university property that is tangible, non‐consumable, not permanently attached to a building (or set into the grounds) with a unit acquisition cost of $5,000 or more and serves an SJSU business function.

• My department is ordering equipment/property valued at $5,000 or more, what should I do?

  • Contact the Property Coordinator at 408-924-1562 with the purchase order information.

• We have old equipment collecting dust and taking up space. How do we get rid of it?

  • Complete a Property Survey Report [DocuSign] and contact the Property Coordinator at 408-924-1562.

• Can I sell unwanted equipment on Craigslist, eBay or another online site?

  • No, university-owned equipment must first be approved to be sold by the Property Survey Committee, and then posted to the Public Surplus auction site by the Property Coordinator.

• Can I buy university property that is no longer used in my department?

  • Yes, if a department’s Approving Official has signed a Property Survey Report requesting that an item be auctioned through Public Surplus, an employee may place a bid for the item if it reaches the external auction stage.

• Can I get a replacement asset tag?

  • Yes, please contact the Property Coordinator at 408-924-1562. We can order a replacement tag.

• An asset is missing from my department. What do I do?

  • Complete the Missing Equipment Report [pdf], contact UPD to begin an investigation and notify the Property Coordinator.

• Are all Campus Copier Program units considered assets?

  • No, only if the copier meets all of the criteria for being an asset.

• Is the CCP Tag the same thing as an Asset Tag?

  • No, the CCP Tag identifies the copier as part of the Campus Copier Program, while the Asset tag identifies the copier as a university asset.