Cost Recovery from Other CSU Campuses

The CSU uses the Interagency Financial Transaction (IFT) as its standard mechanism to collect and disburse funds between campuses (including the Chancellor's Office). Instead of invoicing Campus B for expenses Campus A has incurred on its behalf, Campus A simply submits an IFT to the Chancellor's Office. The Chancellor's Office then notifies the bank used by the CSU to move cash from Campus B's account to Campus A's account.

The campus requesting the money completes the IFT request. Do not use the IFT process for CSU auxiliary organizations. They will be paid like suppliers via check or ACH.

Submitting a IFT request

The campus department requesting payment initiates the IFT request: 

• Download the current IFT Request Form [xlsx]
• Enter the requested information on the IFT Request Form tab.
• Log in to FTS and create a Journal Entry Upload Request. Upload the IFT form and backup files and submit the request.
• Supporting backup documentation may include an MOU, travel claim, conference registration, and other relevant documents, and is used to verify that the charge is legitimate and authorized by the other campus(es).

Note: In most cases, expenses to be reimbursed from other CSU campuses should be recorded in fund 70000 and your department's deptID (no project is required). The cost recovery will be recorded in the same fund. If the expense was recorded in another fund, you must process an Expense Journal in Financial Transaction Services (FTS) to move it to 70000.