Undergraduate Late Drop and Semester Withdrawal
Quick links: Late Drop/Withdrawals | Retroactive Drop/Withdrawals | FAQs | Calendar | Types of Withdrawals
Instructions:
1. Tell Us What Happened – Personal Statement
Attach a typed statement that explains your situation. Be specific and honest. Include:
- A timeline of what happened (with dates and names, if relevant).
- How the situation affected your ability to do well in your classes.
- Why you weren’t able to drop the course(s) before the official deadline.
- Why you're only dropping one class, some classes, or all classes (whichever applies).
- How this drop or withdrawal will help you stay on track and succeed going forward.
2. Show Proof – Upload Supporting Documents
Attach documents that support your situation. They must include your name, dates, and a brief description. Submit only the relevant pages. You may redact unrelated or sensitive information.
Examples of acceptable documentation:
- Medical Issues: Completed Healthcare Provider Form [pdf] or note from a licensed provider.
- Legal Issues / Divorce: Court order, police report, eviction notice.
- Accident / Natural Disaster: Insurance claim or official report.
- University Error: Email or letter from SJSU staff/faculty (on letterhead or from an @sjsu.edu address).
- Military Duty: Official orders or letter from a Commanding Officer.
- Caregiver Responsibilities: Healthcare provider letter, legal document, or birth certificate.
- Personal Hardship: Support letter from your advisor or instructor (they can also help guide what to include).
Note: requests related to the non-receipt of financial aid during the summer/winter sessions will be denied. Please see FAQ's #1.
3. Choose the Right Form – Petition Links
Summer 2025 Forms will be available 8:00 am, June 5, 2025 to 5:00 pm August 08, 2025. Fill out the correct online form through DocuSign:
- [Single Late Course Drop Request] – Use if you're dropping one or two courses.
- [Late Semester Withdrawal Request] – Use if you're dropping all your courses for the term.
Drop Deadlines by Semester
Please see the Registrar's website for additional deadlines. SJSU Online Program, please see Dates and Deadlines website.
| Date | Deadline |
|---|---|
| April 22, 2025 |
80% mark of the semester Last day to submit late drop/withdraw from(s). Petitions must be submitted before 5 pm |
| May 23, 2025 to June 9, 2025* |
Retroactive drops/withdrawal initiated ONLY, processing drops will resume after January 10th
Academic Standing & Current Semester Grades posted on student records
|
*date subject to change
| Deadline | Session I (5-week) | Session I (10-week) | Session II (5-week) |
|---|---|---|---|
|
Last day to drop via MySJSU for 100% refund.
|
Mon, 6/2 |
Mon, 6/2 |
Tue, 7/8 |
| Last day to drop via MySJSU without a "W" or petition (ends 11:59 pm) |
Wed, 6/4 |
Mon, 6/9 |
Wed, 7/9 |
|
Petition required to drop.
|
Thu, 6/5 |
Tue, 6/10 |
Thu, 7/10 |
| 80% mark of the semester last day to drop |
Thu, 7/3 |
Fri, 8/8 |
Fri, 8/8 |
| First Day Retroactive Petition will be initiated. |
Fri, 7/11 |
Fri, 8/15 |
Fri, 8/15 |
| Retroactive drops/withdrawal initiated only, processing drops will resume |
Wed, 8/20* |
Wed, 8/20* |
Wed, 8/20* |
*date subject to change
| Date | Deadline |
|---|---|
| Tue, Aug 19 |
Last day to drop via MySJSU for 100% refund.
|
| Tue, Sep 16 |
Last day to drop or add via MySJSU without a "W".
|
| Thu, Sep 18 |
Petition required to drop a course(s) or withdraw from Fall 2025 semester.
|
| Mon, Nov 17 |
80% mark of the semester last day to drop any courses or withdraw from Fall 2025.
Petitions must be submitted before 5 pm |
| Fri, Dec 19 |
First Day Retroactive Petition for Fall 2025 will be initiated.
|
| Mon, Jan 12, 2026* |
Retroactive drops/withdrawal initiated only, processing drops will resume after January 12, 2026 |
*date subject to change
