Undergraduate Late Drop and Semester Withdrawal

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Semester Late Drops and Withdrawal

Spring 2025 Petition Forms will be available 8:00 am, February 20, 2025 to 5:00 pm April 22, 2025.  Students are advised to speak with an advisor before submitting any petition.  

1) Read the Petition Instructions carefully to avoid delays in processing your petition.

2) Attach personal statement addressing:

  1. the extenuating circumstance (timeline of events include dates, names (if applicable)).
  2. How it affected your ability to succeed academically.
  3. Why was the drop not done before the drop deadline,
  4. Why are you only dropping a single course or set of course and not withdrawing from the semester (if applicable); and
  5. How will dropping one or all your courses help you to succeed?

3) Attach supporting documentation related to your extenuating circumstances. The documents must include the student's name (or the name of a family member) and relevant dates. Note: requests related to the non-receipt of financial aid during the summer/winter sessions will be denied. Please see FAQ's #1.

  • All documentation is subject to verification. 
  • Please gather all required documentation before submitting any petition to avoid denial of request.

4) Complete the Single Late Drop or Late Semester Withdrawal Petition Form 

Retroactive Course Drop/Semester Withdrawal Request

** IMPORTANT NOTE: **

Undergraduate Education will prioritize processing ‘late course drops and withdrawals’ that have been submitted by students by the semester withdrawal deadline. 

  1. Advisors please verify that the student has evidence/support documentation before sending recommendation to avoid denial of request.
  2. Advisors please verify that the student is aware of potential impacts to financial aid funds, veteran benefits, living on-campus, visa status, enrollment, and/or athletic status.
  3. Students please note dropping a second attempt grade forgiveness courses, grades for first attempts are restored and recalculated in the GPA.
  4. Retroactive Forms are initiated in DocuSign.
  5. Two emails are sent to the student; the first email is to inform the student that a retroactive form was initiated on their behalf. The second is an email with a link to complete the petition and attach their personal statement and supporting documentation.
  6. Forms expire in 120 days. It is the student's responsibility to contact Undergraduate Education to extend the deadline should the form be close to expiring or it has expired. 
  7. It takes 1-3 weeks to process a retroactive petition.

Drop Deadlines by Semester

Please see the Registrar's website for additional deadlines. SJSU Online Program, please see Dates and Deadlines website.

Spring 2025 Calendar

Date  Deadline
Tues, Feb 18

Last day to drop or add via MySJSU without a "W".
No Petition Required (ends 11:59 pm)

Thu, Feb 20

Petition required to drop a course(s) or withdraw from Spring 2025 semester. Petitions will be available at 8 am

Tue, April 22

80% mark of the semester

Last day to submit late drop/withdraw from(s). 

Petitions must be submitted before 5 pm

Thu, May 23*

First Day Retroactive Petition for Spring 2025 will be initiated.
Advisor recommendation required. Petitions will be initiated after 8 am

Wed, May 23 to Mon, June 9*

Retroactive drops/withdrawal initiated ONLY, processing drops will resume after January 10th

 

Academic Standing & Current Semester Grades posted on student records

 

*date subject to change

Summer 2025 Calendar

Deadline  Session I
(5-week)
Session I
(10-week)
Session II
(5-week)

Last day to drop via MySJSU for 100% refund.


No petition required to drop

Mon, 6/2

Mon, 6/2

Tue, 7/8

Last day to drop via MySJSU without a "W" or petition (ends 11:59 pm).

Wed, 6/4

Mon, 6/9

Wed, 7/9

Petition required to drop.


Petitions will be available at 8 am

Thu, 6/5

Tue, 6/10

Thu, 7/10

80% mark of the semester last day to drop

Thu, 7/3

Fri, 8/8

Fri, 8/8

First Day Retroactive Petition will be initiated.

Fri, 7/11

Fri, 8/15

Fri, 8/15

Retroactive drops/withdrawal initiated only, processing drops will resume 

Wed, 8/20*

Wed, 8/20*

Wed, 8/20*

*date subject to change

Fall 2025 Calendar

Date Deadline
Tue, Aug 19

Last day to drop via MySJSU for 100% refund.


No petition required to drop

Tue, Sep 16

Last day to drop or add via MySJSU without a "W".


No petition required (ends at 11:59 pm)
(Subject to a pro-rata charge see Bursar's Office)

Thu, Sep 18

Petition required to drop a course(s) or withdraw from Fall 2025 semester.


Petitions will be available at 8 am

Mon, Nov 17

80% mark of the semester last day to drop any courses or withdraw from Fall 2025. 

 

Petitions must be submitted before 5 pm

Fri, Dec 19

First Day Retroactive Petition for Fall 2025 will be initiated.
Advisor recommendation required to initiate retroactive petition forms for Fall 2025.


Petitions will be initiated after 8 am

Mon, Jan 12, 2026*

Retroactive drops/withdrawal initiated only, processing drops will resume after January 12, 2026

*date subject to change

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