eFaculty Training and Help
Open Labs
Faculty Services offers open lab sessions via Zoom, where you can review eFaculty processes and ask questions. Department Admins and College Analysts can receive help creating annual and cumulative evaluation cases in eFaculty. Faculty and reviewers can prepare for evaluations or reviews with the process in eFaculty
The dates and times for the open lab sessions are listed on the Google Doc Session Dates & Zoom Links. Please email eFaculty@sjsu.edu for further questions.
eFaculty Modules
Faculty Services has new modules within eFaculty. In this section, you will find guides and resources to help you use the new modules and set yourself up for success.
- Validating RSCA Entries with IDS: Confirm your entries
- Updating eFaculty Information: Set up your eFaculty profile
Training for Faculty Processes
Faculty Services will provide a training and consultation schedule for using eFaculty for faculty being reviewed and for committee members and administrators. The group may also provide consultation and/or presentations upon request of a unit or division.
Guides, Quick Tips, and Videos for:
Faculty
Guides
- General
- Assigned Time for Exceptional Levels of Service to Students
- Lecturer Evaluations
- Annual Evaluation Presentation [pdf]
- Cumulative Evaluation Presentation [pdf]
- Mini Review
- Post Tenure Review
- Retention, Tenure and Promotion
- Steps for RTP Candidate in eFaculty (Presentation [pdf])
- Sabbatical Leave
- Steps for Sabbatical Candidate in eFaculty (Presentation) [pdf]
- Sabbatical Application
- Apply for Sabbatical, Optional Response [pdf]
Quick Tips
- eFaculty
- Access Solution-Merge Accounts [pdf]
- Adding Activities to Faculty 180 [pdf]
- Easy Index Maker [pdf]
- Dossier Packet Checker [Google doc]
- Find, Add, Remove SOTE/SOLATEs [pdf]
- How to Preview and Submit a Packet [pdf]
- Logging In [pdf]
- Missing Packet or Regeneration Button [Google doc]
- Regenerate, Assist, Move to Review [pdf]
- Separating Unwanted Materials From Your Packet [pdf]
- Sharing a Dossier Outside of an Evaluation [pdf]
- Submitting Late-Add Materials [pdf]
- Submitting Your Packet [pdf]
- Uploading Packets into eFaculty after Separating Materials [pdf]
- Using ORCID to Import Material [pdf]
- What is Your Packet? [pdf]
- Uploading Provost's Memo [pdf]
Videos
- General
- Lecturer Evaluations
- Annual & Cumulative Evaluations for eFaculty [YouTube]
- Annual Evaluation Video Recording
- Cumulative Evaluation Video Recording
- Range Elevation
- Range Elevation in eFaculty [YouTube]
- Range Elevation Presentation/Training (Video Recording)
- Retention, Tenure and Promotion
- Sabbatical
- Steps for Sabbatical Candidate in eFaculty Video Recording
Reviewers
Guides
Quick Tips
- Access Solution-Merge Accounts [pdf]
- Forwarding Cases to the Next Level [pdf]
- Load Documents Promptly [pdf]
- Missing Packet or Regeneration Button [Google doc]
- Regenerate, Assist, Move to Review [pdf]
- Review and Log Viewing of the PAF [pdf]
- Review Faculty Dossiers [pdf]
- Review Sabbatical Applications [pdf]
- Sending Evaluations for Optional Response [pdf]
- Submitting Recommendation Forms and Memos [pdf]
- Viewing Shared Files [pdf]
- Uploading Provost's Memo [pdf]
Administrative Staff
Guides
- General
- Lecturer Evaluations
Quick Tips
- Access Solution-Merge Accounts [pdf]
- Forwarding Cases to the Next Level [pdf]
- Missing Packet or Regeneration Button [Google doc]
- Notify Candidate or Multiple Candidates of Case Creation [pdf]
- Regenerate, Assist, Move to Review [pdf]
- Sending Evaluation to Candidate for Optional Response [pdf]
- Uploading Provost's Memo [pdf]
Videos